List of documents required for grade 10 senior school transfer applications.

By Webmaster Last updated Dec 21, 2025

Following the release of the 2025 KJSEA results and Grade 10 placements, the Ministry of Education has established a formal replacement process for students who wish to change their placed school.

The process is now primarily digital through the Grade 10 Selection System, and the following documents and information are required to process a transfer.

Required Documents

Assessment Number – The student’s unique KJSEA index/assessment number that was used for the 2025 examinations.
KJSEA Result Slip – this will serve as proof of assessment results and will be derived from previous performances: 20% KPSEA, 20% Grade 7 and 8 school-based assessments, and 60% of the Grade 9 summative assessment.

Birth Certificate – a child will be required to verify identity during the update of student profiles.
Formal Transfer Request – the student applying for a placement transfer will be expected to submit a formal application through the head of the junior school they attended.
Subject Combination Selection – the applicant will be required to provide documentation of the preferred learning pathway, comprising STEM, Social Sciences, or Arts and Sports, as well as the subject combinations the student selected and tested in during the grade 9 KJSEA examinations.

Transfer Procedure 2025/2026

To be able to get a placement transfer, the students or their parents and guardians will be required to go through some steps to ensure expected success.

Request – the learner’s parents must make a formal request through the Head of Junior School to be changed at least two weeks before the reporting date, scheduled for January 12, 2026.
Vacancy Declaration – the desired senior school must first declare available slots through its respective County Director of Education or the Subcounty Director of Education before the parent makes a request.

Ministry Approval – transfer approvals will be based on the documented capacity of the senior school and the learner’s performance, with priority given to students who had previously selected that school during the initial process to avoid confusion, overburdening the school, and parent disappointment over available slot placements.
Virtual responses and instructions – once the transfer is approved, the Ministry will issue joining instructions online, as schools are now strictly prohibited from issuing printed letters for replacement cases.
Updates – the final admission will only be entered into the Kenya Education Management Information System (KEMIS) after the learner physically reports to the school following a successful transfer process.

List of documents required for grade 10 senior school transfer applications.

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List of documents required for grade 10 senior school transfer applications.

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