Senior Administrative Assistant at United Nations High Commissioner for Refugees (UNHCR)

Senior Administrative Assistant at United Nations High Commissioner for Refugees (UNHCR)

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UNHCR was created in 1950, during the aftermath of the Second World War, to help millions of Europeans who had fled or lost their homes. We had three years to complete our work and then disband. Today, over 65 years later, our organization is still hard at work, protecting and assisting refugees around the world.

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Duties

•  Assist in interpreting and processing of entitlements, issuance of contracts and maintenance of various personnel records and files.
•  Attend meetings on day-to-day admin matters; administer the movement of UNHCR staff members and monitor their attendance records, leave plans, overtime and visa requirements.

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•  Search office files and records relating to a variety of topics for information and reference. Select information and records in specified format or on the basis of general instructions for use by others in preparing reports, correspondence, technical papers, project or programme plans and general reference documents.
•  Assist in requisition of office supplies, equipment and arrange for distribution together with the appropriate inventory records.

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•  Assist in administrative formalities related to travel arrangements and issuance/ renewal of visas, licences, travel arrangements and other similar documents.
•  Draft correspondence and reports, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility; Type correspondence, documents and reports, some of which may be highly confidential.

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•  Arrange appointments and maintain supervisor’s calendar, receive visitors, place and screen telephone calls and answer queries with discretion; Keep lists of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps.

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•  Assist the management to organise and run UNHCR Office and Residential (wherever applicable) compounds.
•  Facilitate various official missions of UNHCR staff and other persons of concern to UNHCR.
•  Prepare attestations and certificates required by the staff members for signature of senior officer.
•  Assist in processing MIP and various other claims by UNHCR staff and other clients of UNHCR.
•  Perform other related duties as required.

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Minimum Qualifications

• Education & Professional Work Experience Years of Experience / Degree Level For G5 – 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher
• Field(s) of Education Not applicable.

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• Certificates and/or Licenses Business Administration, Finance, Office Management, Human Resources, or other related field. (Certificates and Licenses marked with an asterisk* are essential)

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Method of Application