WRITING FOR FORM TWO

WRITING FOR FORM TWO

WRITING FOR FORM TWO:SPELLING

COMMONLY MISSPELT WORDS

The table below contains words that are normally misspelt.

absence accidentally accommodate accumulate achievement acquaintance acquire acquitted advice advise amateur among analysis analyze annual apartment apparatus apparent appearance arctic arguing argument arithmetic ascend athletic attendance balance battalion beginning belief believe beneficial benefited boundaries Britain business calendar candidate category cemetery changeable changing choose chose coming commission committee comparative compelled conceivable conferred conscience conscientious conscious control controversial controversy criticize deferred definitely

definition describe description desperate dictionary dining disappearance disappoint disastrous discipline dissatisfied dormitory effect eighth eligible eliminate embarrass eminent encouragement encouraging environment equipped especially exaggerate excellence exhilarate existence existent experience explanation familiar fascinate February fiery foreign formerly forty fourth frantically generally government grammar grandeur grievous height heroes hindrance hoping humorous hypocrisy hypocrite immediately incidentally incredible independence inevitable intellectual intelligence interesting irresistible

knowledge laboratory laid led lightning loneliness lose losing maintenance maneuver manufacture marriage mathematics maybe mere miniature mischievous mysterious necessary Negroes ninety noticeable occasionally occurred occurrence omitted opinion opportunity optimistic paid parallel paralysis paralyze particular pastime performance permissible perseverance personal personnel perspiration physical picnicking possession possibility possible practically precede precedence preference preferred prejudice preparation prevalent principal principle privilege probably procedure proceed

profession professor prominent pronunciation pursue quantity quizzes recede receive receiving recommend reference referring repetition restaurant rhyme rhythm ridiculous sacrifice sacrilegious salary schedule seize sense separate separation sergeant severely shining similar sincerely sophomore specifically specimen statue studying succeed succession surprise technique temperamental tendency tragedy transferring tries truly tyranny unanimous undoubtedly unnecessary until usually village villain weather weird whether woman women writing

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WRITING FOR FORM TWO

 Task

Write the correct spelling for:

• absense
• acceptible
• accidentaly
• accomodate
• acheive
• acknowlege
• acquaintence
• aquire
• aquit
• acrage
• adress
• adultary
• adviseable
• agression
• allegience
• allmost
• alot
• amatuer
• annualy
• apparant
• arguement
• athiest
• aweful
• becuase
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• begining
• beleive
• bouy
• busines
• calender
• camoflage
• catagory
• cauhgt
• cemetary
• changable
• cheif
• collaegue
• colum
• comming
• commited
• conceed
• congradulate
• consciencious
• concious
• concensus
• contraversy
• cooly
• decieve
• definate
• definately
• desparate
• diffrence
• dilema
• disapoint
• disasterous
• drunkeness
• embarass
• equiptment
• excede
• exilerate
• existance
• experiance
• extreem
• facinating
• firey
• flourescent
• foriegn
• freind
• guage
• greatful
• garantee
• guidence
• harrass
• heighth
• heirarchy
• humerous
• hygene
• hipocrit
• ignorence
• immitate
• imediately
• independant
• inteligence
• judgement
• liesure
• liason
• libary
• lisence
• maintainance
• millenium
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• mispell
• neccessary
• neice
• nieghbor
• noticable
• occassion
• occasionaly
• occurence
• occured
• ommision
• orignal
• outragous
• parliment
• passtime
• percieve
• perseverence
• personel
• playwrite
• posession
• potatos
• preceed
• presance
• privelege
• professer
• promiss
• pronounciation
• prufe
• questionaire
• readible
• realy
• recieve
• reciept^[
• recommend
• refered
• referance
• relevent
• religous
• repeatition
• restaraunt
• ryme
• rythm
• secratary
• sieze
• seperate
• sargent
• similer
• skilfull
• speach
• sucessful
• supercede
• suprise
• tomatos
• tommorrow
• twelvth
• tyrany
• underate
• untill
• usible
• vaccum
• vehical
• visious
• wether
• wierd
• wellfare
• withold
• writting

Answers

1. absence
2. acceptable –
3. accidentally/accidently
4. accommodate
5. achieve
6. acknowledge
7. acquaintance
8. acquire
9. acquit
10. acreage
11. address
12. adultery
13. advisable
14. aggression
15. allegiance
16. almost
17. a lot
18. amateur
19. annually
20. apparent
21. argument
22. atheist
23. awful
24. because
25. becoming
26. beginning
27. believe
28. buoy
29. business
30. calendar
31. camouflage
32. category
33. caught
34. cemetery
35. changeable
36. chief
37. colleague
38. column
39. coming
40. committed
41. concede
42. congratulate
43. conscientious
44. conscious
45. consensus
46. controversy[the_ad id=”1178″]WRITING FOR FORM TWO
47. coolly
48. deceive
49. definite
50. definitely
51. desperate
52. difference
53. dilemma
54. disappoint
55. disastrous
56. drunkenness
57. embarrass
58. equipment
59. exceed
60. exhilarate
61. existence
62. experience
63. extreme
64. fascinating
65. fiery
66. fluorescent
67. foreign
68. friend
69. gauge
70. grateful
71. guarantee
72. guidance
73. harass
74. height
75. hierarchy
76. humorous
77. hygiene
78. hypocrite
79. ignorance
80. imitate
81. immediately
82. independent
83. intelligence
84. judgment
85. leisure
86. liaison
87. library[the_ad id=”1178″]WRITING FOR FORM TWO
88. license
89. maintenance
90. millennium
91. mischievous
92. misspell
93. necessary
94. niece
95. neighbor
96. noticeable
97. occasion
98. occasionally
99. occurrence
100. occurred
101. omission
102. original
103. outrageous
104. parliament
105. pastime
106. perceive
107. perseverance
108. personnel
109. playwright
110. possession
111. potatoes
112. precede
113. presence
114. privilege
115. professor
116. promise
117. pronunciation
118. proof
119. questionnaire
120. readable
121. really
122. receive
123. receipt
124. recommend
125. referred
126. reference
127. relevant
128. religious
129. repetition
130. restaurant
131. rhyme
132. rhythm
133. secretary
134. seize
135. separate
136. sergeant
137. similar
138. skilful
139. speech
140. successful
141. supersede
142. surprise
143. tomatoes
144. tomorrow
145. twelfth
146. tyranny
147. underrate
148. until
149. usable/useable
150. vacuum
151. vehicle
152. vicious
153. weather
154. weird
155. welfare
156. withhold
157. Writing

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WRITING FOR FORM TWO

BUILDING SENTENCE SKILLS AND PARAGRAPHING 

DEVICES OF DEVELOPING PARAGRAPHS

• Giving Reasons
• Giving reasons is one way to illustrate or develop paragraphs.
• Many topic sentences give the writers’ personal opinion. Suppose, for example, that your write a paragraph with the topic sentence Living in the village is more comfortable than in towns.
• To make others accept your opinion, you have to explain why you think that is the case.

Reasons answer the question why? Why do you think life in villages is more comfortable? You could have reasons as follow:

Reason: Food is fresh from the garden.

Reason: There is no rent and to pay.

Reason: The challange of traffic jam does not exist in the villages.

• Can you write a paragraph using the reasons and topic sentence above?
• Reasons are not just stated; they are supported by details. Some details may be facts, some opinions..

Comparing and Contrasting

• Some writing topics will ask you to consider the relationship between two things, for example, the houses in your village and those in the town you currently reside.
• Those kind of topics may allow you to organize your paragraph either around the similarities between these two subtopics or around the differences between them.

Sample Paragraph

Comparison Paragraphs Organized by Similar Points

Consider the following paragraph:

The houses in my village and the houses in the town I currently reside have several things in common. First, both are small and have very few people staying in them. For example in the houses in the village, between 5-10 people stay in such houses. Similarly, in the houses in my present reidential area, Faruku, a household has about eight people. A second way in which the two are similar ……..

Comparison Conjunctions

• In the comparison paragraphs there are various conjunctions that contribute to paragraph coherence.
• Here is a list of comparison conjunctions you can use:

Short Conjunctions	Longer Expressions
Similarly, Likewise, …the same… …the same as… …also… …, too. both	In the same way, X is similar to Y in that (they)… X and Y are similar in that (they)… Like X, Y [verb]… In like manner, One way in which X is similar to Y is (that)… Another way in which X is similar to Y is (that)…

Contrast Conjuctions

Here are some contrast conjunctions that you can use:

Short Conjunctions	Subordinating Conjunctions
However, In contrast, By contrast, …, but …, yet	On the other hand, even though + [sentence] although + [sentence] whereas + [sentence] unlike + [sentence] while + [sentence] nevertheless,

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• Using Idiomatic Expressions
• Read the paragraph below. The words in boldface are the idiomatic expressions.

When I entered university, I lived in a small town near Ngunjiri. That was the first time I lived alone. I felt it was a feather in my cap. I had nothing but a small bicycle. But I felt happy every day. I wasn’t afraid to lose my shirt because I always lived on a shoestring. I didn’t become hot under the collar because everyone helped me kindly.I found a part-time job in supermarket. The owner was a bit of a stuffed shirt. So I tried to keep his shirt on and to handle our customers with kid gloves.The experience taught me a sense of responsibility.

• Using Facts/Statistics
• Another way to develop a paragraph is to include Include Facts and Statistics.
• Offer precise data from your own knowldege, or from authoritative sources, possibly in numerical form.
• Summarize the results, or quote your sources.
• Facts and statistics are the kinds of evidence many readers consider convincing proof of generalizations and opinions.
• Facts and statistics also help readers understand a subject/topic.
• Using Rhetorical Questions
• A rhetorical question cannot be answered to you but the reader might answer the question to himself/herself.
• A question which is posed without the expectation of an answer is called a “rhetorical question.”

 

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PUNCTUATION

QUOTATION MARKS

• Quotations marks ( “” ) are a pair of punctuation marks used primarily to mark the beginning and end of a passage attributed to another and repeated word for word.
• They are also used to indicate meanings and to indicate the unusual or uncertain status of a word.
• Single quotation marks (‘) are used most frequently for quotes within quotes.
• Use quotation marks to cite something someone said exactly. Examples
• “I’m coming right now,” she said.
• Kim told me, “Don’t leave your shoes at the door. They will be stolen.”
• Harry told me not to forget my soccer jersey.
• When rephrasing what someone told you, no quotation marks are needed. Example,

She said she was coming then.

• If quoting others within a quote, both single and double quotation marks are used to set the two separate quotations off from each other.

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APOSTROPHE

• An apostrophe (‘) is used to indicate the omission of a letter or letters from a word, the possessive case, or the plurals of lowercase letters.
• Examples of the apostrophe in use include:
• Omission of letters from a word: Are you comin’.
• Possessive case: Joel‘s house has been painted black.
• Plural for lowercase letters: They were told to mind their p’s and q’s.
• The apostrophe has two different, but important uses in English: possession and contractions.

The contraction Apostrophe

The apostrophe is placed where the omitted letter would be in that case.

Type	Without contractions	Contractions
NOT	is not, has not, had not, did not, would not, can not	isn’t, hasn’t, hadn’t, didn’t, wouldn’t, can’t
IS	she is, there is, he is, it is, Mary is, Jim is, Germany is, who is	she’s, there’s, he’s, it’s, Mary’s, Jim’s, Germany’s, who’s
AM	I am	I’m
WILL	I will, you will, she will, we will, they will	I’ll, you’ll, she’ll, we’ll, they’ll
WOULD	I would, you would, he would, we would, they would	I’d, you’d, he’d, we’d, they’d
HAVE	I have, you have, we have, they have	I’ve, you’ve, we’ve, they’ve
ARE	you are, they are, we are	you’re, they’re, we’re

The possessive apostrophe

In most cases you simply need to add ‘s to a noun to show possession

Examples

• Boy’s voice
• Teacher’s students

HYPHEN

• A hyphen is used between the parts of a compound word or name or between the syllables of a word, especially when divided at the end of a line of text.
• Examples of this in use include:
• Between a compound noun: father-in-law
• Within a compound word: back – to – back
• In general, hyphens are used to join two words or parts of words together while avoiding confusion or vagueness.

Examples

• go-down
• up-to-date

• There are some cases where hyphens maintain written clarity such as where there are letter collisions, where a prefix is added, or in family relations. Many words that have been hyphenated in the past have since dropped the hyphen and become a single word (email, nowadays).

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Examples

• co-operate
• post-colonial
• great-grandmother

Hyphens are also used in numbers

Examples

• Thirty-six
• Three-fifths

• Use a hyphen when a number forms part of an adjectival compound

Examples

• The school allows a 30-minute break.
• Most of us were born in the tweentienth-century.

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WRITING FOR FORM TWO

1. STUDY WRITING SUMMARIES

SUMMARY

• An excellent summary is a summary written to show that you have read and understood something.
• You will get assignments that ask you to read a certain material and summarize it.

How to produce a summary:

1.Read the material to be summarized and be sure you understand it.

2.Outline the major points.

3.Write a first draft of the summary without looking at the material.

4.Always use paraphrase when writing a summary.

5.Target your first draft for approximately 1/4 the length of the original.

6.Never put any of your own ideas, opinions, or interpretations into the summary. This means you have to be very careful of your word choice.

7. Write in prose – not point form.

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• DESCRIPTIVE ESSAYS

• This type of essay requires the writer to describe
• The writer should be quite vivid in their description.
• The writer should also be observant.

Describing a person

• When you are describing a person, you are telling the reader something about him or her. The quality of your description will depend on your observation and on how well you can express yourself in writing.

Example:

Victor Kumasi

We hear about him a lot. He is always the first to arrive in the classroom. This has made him our class teacher’s favourite. When it comes to running, I don’t know what to say; he runs faster than most of the athletes we admire. The only surprising thing is that he never speaks English. Even at that he remains the most loved in the whole school. 

Describing a place

In describing a place, you need to use your five senses. just consider :

• What you see
• What you hear
• How it smells
• The taste
• How it feels like

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2. CREATIVE WRITING

IMAGINATIVE COMPOSITIONS

Elements of Imaginative Compositions

In order to write a good story, use these important elements:

1. a) Characters: Refers to those who act in the story. They should be people, animals or objects that think and talk.
2. b) Setting: Describes time and place of the story for example: classroom, lakeside, town etc.
3. c) Plot: Refers to the series of actions that the characters go through as they try to solve a problem. In the plot, we have the:

1. Introduction: This is usually short. It presents the character, the situation or the problem, and part of the setting.
2. Development: This simply shows how the situation affects the characters and what they do to try and solve the problem.
3. Conclusion: This shows the solution of a problem. It is usually short. It may lead to a happy, sad or surprise ending.

When writing a story, remember to organise the flow of your events so that the reader’s interest is maintained throughout the story. The element of suspense should also be created and maintained so that the reader will want to find out what is most likely to happen in your story.

You can create suspense by:

1. Including mystery
2. Changing the scene
3. Creating unexpected events
4. Including dialogue
5. Giving surprise ending
6. Moving from one character to another 

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3. INSTITUTIONAL WRITING

• Business Letters
• Usually from one organization/company/institution to another, or between such and their customers and other external parties.
• A business letter is any letter with two addresses, salutation, RE, and ends with a sinature, and whose contents are professional in nature.
• It is more formal than personal letters.
• You must have the formatting down.
• Some types of business letters are:
• Sales letters
• Order letters – sent by consumers or businesses to manufacturers, retailers or wholesalers to order goods and services. The contents include quantity, name, etc of the product.
• Complaint letters – use a tone that will make your complaint be satisfied.
• Inquiry letters. Written to elicit information from the recipient.
• Letters of Recommendation. Usually written by previous employer describing the sender’s relationship with and opinion of the job seeker.
• Others include: cover letters, acknowledgment letters, letters of resignation, follow-up letters, and adjustment letters.

Business Letters Format

• There are two layouts of business letters: Block and Indented layouts.
• When you choose to use block layout, all the information is written flush left.
• Provide your address first.
• Then skip one line and provide the date.
• Skip one more line and provide the inside address of the addressee.
• Note that when using letterhead, there is no need of writing your address. Only begin with the date.
• Skip yet another line and write salutation. This is followed by a colon. Comma is used for personal correspondence.
• Write “RE” and write the subject.
• Write the body. Skip lines between the paragraphs.
• After the body, write complementary close, followed by a comma, sign, then type your name and title(only if applicable)
• When you choose to use indented layout:
• Your address appears on the right.
• Date on the right.
• Addressee’s address, salutation on the left.
• Typing do not start from the flush left.
• No skipping lines between paragraphs.
• Type the closing and signature in the center.

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Note: Block format looks professional.

Sample Business Letter

Kamato Academy, P.O. Box 789 – 20100, OGONGO – KENYA   January 3rd , 2016   The Director Kamato Academy P.O. B ox 789 – 20100 OGONGO – KENYA   Dear Ms Jane:   RE: RESIGNATION FROM KAMATO ACADEMY   I am writing to provide formal notice of my resignation from Kamato Academy. My last day will be 31st January this year.   I trust four weeks is sufficient notice for you to find a replacement for my position. I would be pleased to help train the person you choose to take my place before I finally leave.   Thank you for offering me the job for the past two years. My experience as a teacher, head of various departments and patron of clubs and societies here has been positive and I am confident that I will use most of the skills I have learnt at Kamato Academy in future.   If you have any concerns, please let me know. I will be more willing to listen to you.   All the best,   [sign] D’Matteo Kichapo TEACHER ASSISTANT

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Kipchoge Muslims School P.O. Box  567 – 30300 WAJIR KENYA   July, 13th 2016   Manager, Leakey Village Inn P.O. Box 1234 – 103450 Kirema – Kenya   Dear Sir, Reservation of Rooms for Motivational Camp I am writing on behalf of the Scouts Club of Kipchoge Muslims School. We are organizing a two-day-one-night motivational camp and have selected your hotel as the venue for the camp. The tentative dates for the camp are 23 and 24 August 2016. We would like to know if you will be able to accommodate us for the period. Altogether, there will be forty students and four teachers on this trip. We will need two rooms for the teachers (twin sharing). For the students we would need fourteen rooms only (twin sharing as well). Please include an extra bed in each room to accommodate a third person. We plan to arrive at 2 o’clock in the afternoon of Friday 3 August. We hope you will be able to serve some light refreshments. We will begin our program at 4 p.m. We will require the use of a conference room that can accommodate 40 people. We would like a microphone, projector and screen, a stage and a rostrum. Since the students will be working in groups, we would like eight tables arranged in two rows. We also hope that water can be made available in the room at all times so that students can have a drink right there and do not have to leave the room too often. Regarding meals, we expect to have dinner at 7 p.m., breakfast at 7 a.m., the next morning and lunch at 11 a.m., just prior to our departure. We hope to be able to check out by midday on Saturday 4 August. We would like to know your rates for students, and whether you have a special rate for group bookings. Also, what are your charges for the use of the conference room and the equipment? Please let us know if payment can be made by credit card or cheque. We look forward to hearing from you soon. Please contact us if you need us to furnish you with further details. Thank you. Yours faithfully,

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WRITING FOR FORM TWO

• POSTERS
• A poster is any piece of printed paper designed to be attached to a vertical surface e.g. a wall.
• A poster is intended to convey message at the same time appeal to the audience.
• A poster can be professionally used for advertisements, announcements, or to share information.
• A poster can focus on topics like:
• Child labour
• Drug abuse
• Corruption
• Prostitution
• Domestic violence
• Road accident, etc.

How to Create Posters

• Find a good idea for a poster. You can focus on cars, sports, etc.
• Create an image or picture with a clearly inspiration point. If for example, talking about child labour, one can draw a child working in the fields, and being whipped.
• Balance between the picture and the writings.
• Emphasize the most important information. You can write them in different ink, or underline them.
• The picture/image and the writing should be within the borderline.
• Be concise.

Activity

Let  the students choose any of the topics above and design their posters in groups. Ensure there is a balance between the picture and the words. After they finish, allow them pin their posters on the wall.

Exercise

The habit of shirking assignments in your class has become rampant. You don’t like it and you want to design a poster to warn your classmates against it. Design that poster.

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ADVERTISEMENTS

• Advertising is how a company/individual encourages people to buy their products, services or ideas.
• An advertisement (short form: ad)is anything that draws excellent attention towards these things.
• Ads appear on television, as well as radio, newspapers, magazines and as billboards in streets and cities.
• They try to get people to buy their products, by showing them the good rather than bad of their products.
• First impression is very important and there is usually no second chance at making a good first impression.
• An advertisement should catch the attention within seconds – if it doesn’t, then it is considered failed.
• It is crucial to showcase your product in a very clever way.

How to Create an Advertisement

• Grab the attention of the audience by coming up with a tagline that is catchy. You can consider using:
• Humour
• Thyme
• Puns
• Metaphor
• Alliteration, etc
• Type the name of the business.
• Have a picture to reinforce your message.
• Balance between the picture and the wordings.

Activity

Let the students design their own adverts. They can advertise things like;

• New books
• New brand of pen
• Anything

4. PERSONAL WRITING

PERSONAL JOURNALS

• A personal journal is a record of individual’s impression of a given event, occurrence or a person.
• Record what strikes you the most.
• What you record could have happened to you or to others.

Contents of A Personal Journal

1. Date
2. Day
3. At times, the calendar
4. Entry

Sample Personal Journal

MY PERSONAL JOURNAL   Calendar February, 2016 Sun Mon Tue Wed Thu Fri Sat 1     2        3     4     5     6 7        8     9       10   11   12   13 14      15   16      17    18  19   20 21      22   23      24    25  26   27 28 (circle/underline the date)   ENTRY Today was particularly my best in the month of February, in fact from January. Can you believe Tom, of all the form two students, has been appointed the new class prefect. This has marked the end of bad news and opened the door to fortunes. I will do all I can to improve that class!   I had never given it thought until I was told my name had been mentioned by the deputy principal. It was my friend, Huggies who told me it was me and not any other Tom. Of course I am the only Tom in that great class. I must express my happiness at this. A small, small class prefect in a big, big classroom.   My happiness cannot allow me write more than I have written, my dear journal. Let the rest be said tomorrow. Goodnight.

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WRITING FOR FORM TWO

• SHOPPING LISTS
• A shopper needs to write a list of all the items to be purchased.
• Written before a shopping trip to a shop, grocery, or supermarket.
• Writing a shopping list will help cut down on money wastage and time for thinking on what to buy while at the shopping center.

Contents of A Shopping List

• A shopping list contains the following:

1. A title must have what the shopping is intended for and the words “shopping list”.
2. Budgeted amount. Write how much you have at hand to do shopping. Don’t use more than what you have. Budget carefully. You can’t also remain with a certain amount. If you are left with too much from what you were to use, it will also mean you don’t know how to budget.
3. Item category. Items are normally put under different categories. It is a good idea to group related items together for ease in shopping. Items are categorized as;

• Snacks e.g. cake, chips, etc.
• Toiletries e.g. soap, toothpaste, tissue papers, etc.
• Foodstuff
• Drinks/beverages
• Electronics
• Clothing
• And others

4. Write items under the right category.
5. Write the type of item you want. Prices might also be different. If for example you want to buy juice, write the type you want, for instance, savanna, pineapple. Their prices vary.
6. Say how many or how much you need to buy. If a liquid use mililitres, litres etc. if solid, grams, kilograms, will do.
7. Price. The amount to be spent on each item is written in this column.
8. Total. Write the amount in total to spend. Never spend more than budgeted for.

• More creative individuals add to their shopping lists:
• Expected balance/change
• Where shopping to be done. For example: shopping to be done at Uchumi Supermarket.
• Who to do shopping, among other things.

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Sample Shopping List

BACK TO SCHOOL SHOPPING LIST BUDGETTED AMOUNT: Sh. 6 100   NO ITEM CATEGORY ITEM QUANTITY DESCRIPTION PRICE IN KSH. 1 Stationery Exercise books Ruler Mathematical set Pens 8-200 pages 2 1 10 Crown Helix Oxford Bic 800 100 300 200 2 Clothing Blouse Skirt Cardigan Neck tie 1 1 1 1 Short sleeved Dark grey Indigo one Red stripped 500 500 600 200 3 Books Set Books 3 The River and the Source Betrayal in the City Mstahiki Meya 600   500   600   4 Drinks Soda Juice 3-1 Litre 2 L Coke Delmonte 300 300 5 Snacks Crackers Cookies Pretzel 50g 100 g 100 gm Cheez it Oreo Bold Gold 110 200 200 TOTAL 6010 Expected Balance:                                                                                                     Sh. 90

Exercise

You are form two class prefect. Your class is throwing the end of the year class party. Before this happens, there is contribution by all the class members. If the total amount raised is sh. 9 000 which you are supposed to budget for, prepare the shopping list of the item you would buy.

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WRITING FOR FORM TWO

5. SOCIAL WRITING

• INVITATIONS
• Sending invitations is the appropriate way to communicate to your guest what is it that you are celebrating and what the event is all about.
• There are two types of invitations:
• Informal invitations
• Formal invitations
• Invitations also take form of: invitation cards or invitation letters.
• Invitation Cards
• They are designed to invite individuals to various ceremonies and parties.
• When designing an invitation card remember to :
• Provide the name of the host for the party.
• Extend the invitation by choosing appropriate formal wording, such as, “request your presence” or less formal wording, such as “totally invites you”.
• Include honorifics (Dr./Mr./Ms/ etc.) before the guest’s name especially if formal.
• Answer the question “what?” Tell the guest what the event is for. Is it for birthday party, wedding party, birth of a new baby, fundraising etc. if, for example, it is a birthday party ensure you tell them who is it for and age the person is celebrating. By the same token, if it is graduation, tell them who it is for and mention the education milestone they completed. The purpose of the event is stated clearly.
• Be clear about the date and time of the event. Day of the week should also be included. Example Saturday, 16^th May 2016 at 4.00 pm.
• Be clear on the venue. Tell them where the party will be held. If the party is held off-site (not where is known to all), you can even give directions.
• Write “RSVP”. Under this, write the name of the people to be contacted and their contact details. You can write the phone number to allow them contact you so as to inform you ahead of time whether or not they will be attending. RSVP is French abbreviation for “respondez sil’vous plait” which simply means “please respond”.
• Give instructions to your recipients on for example, how to dress, or bring something, if to bring another guest, or any other thing to do.
• You can also include the teaser. Include something that will drive them to the party even before the actual day. You can mention things like drinks, dance, etc. These make them looking towards attending the party.
• Include simple but a picture that ties with the party. You can have a picture of a cake if birthday party.

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WRITING FOR FORM TWO

Sample Invitation Card

Informal Invitation Card

Because you have believed in Them, Celebrated with them Loved and encouraged them, We, Ruth Kimani and John Kimani Ask you to join us in honouring our Children Jenifer Wanjiku And Joseph Njoroge As they celebrate the beginning of Their adventures together On Saturday, January 11th , 2016 At 9.00 am Ceremony followed by dinner, Drinks, and awkward but Enthusiastic dancing RSVP: Mr. john Kimani            or       Ms Ruth Kimani Mobile: 0711111111                 Mobile: 0712121212

Formal Invitation Card

THE FAMILY OF MR AND MRS KAIMOSI              Calls for the contentment of  Dr/Pst/Mr/Mrs/Ms/Eng/ ……………………………………………..             Company             At the marriage of       Arsenal Chelsea and Migingo Island              On Saturday, the second of January; 2016 At half past 4.00 in the evening              At their Kasarani home Dress as you wish, dine as you like Dance as you please RSVP: Mr. Kaimosi                               Mrs Kaimosi Email: kaimosi4@gmail.com       Phone: 0716602808

 

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WRITING FOR FORM TWO

• INVITATION LETTERS
• An invitation letter, normally business, is written to invite people to various events, such as, seminars, conferences, and many other functions.
• It takes the format of other business letters.
• In an invitation letter one should include the details required. Only the pertinent information regarding the event should be included.
• They are written to invite:
• A resource person to school
• Teachers, students, etc to seminars, conferences, drama festivals, etc

Elements of  Invitation Letters

An invitation letter will include things like:

• Brief description of the institution/ organization. Let the recipient know what you do and to know whether you have the right to hold such an event.
• Include all the pertinent information.

Jehova Jireh School, P.O. Box 2345 – 30456, BETHLEHEM –PALESTINE. February 6th, 2016 The Chairperson, NACADA, P.O. Box 966 – 40500 NEBUCHADNEZER – CANAAN. Dear Mr. Herod: RE: INVITATION TO GIVE A TALK ON DRUG ABUSE On behalf of Environmental Club, Jehova Jire School, it is my pleasure to extend the invitation to our school parents’ day in the school refectory on Friday, 6th March, 2016 at 9.00 am. You are invited to give a talk on drug abuse. Jehova School is one of the three schools in Bethlehem in which students have continued to abuse drugs. However, most of them are ready to respond to what they are told on dangers of hard drugs. Environmental club has been given the power to curb the use of such drugs. I do hope you will be able to confirm your attendance to this invitation. We look forward to your presence at this big day. Yours sincerely, [sign] Abraham Father Luke – ENVIRONMENTAL CLUB CHAIR

 

6. PUBLIC WRITING

• TELEPHONE MESSAGES
• People who work in offices often answer phones for others especially in their absence.
• When you answer such calls, you need to take the messages for them.
• The telephone messages have the following elements:
• Name of the person the caller wanted to talk to.
• The name of the caller.
• Date and time of the call.
• Telephone number of the caller.
• Details of the message. Here you write something like: She called to ask whether you will attend the fundraising ceremony at Migingo Hotel.
• The name of the receiver of the call.
• Look at the telephone note pad below.

SUKUMA WIKI HIGH SCHOOL                                   TELEPHONE MESSAGE NOTE PAD DATE: ____________________________ TIME: __________________ AM/PM TO: ______________________________________ FROM: ____________________________________ TELEPHONE: ___________________________ Telephoned Please call Called to see you Will call again Wants to see you Returned your call   MESSAGE: ……………………………………………………………………………… ………………………………………………………………………………………………. ………………………………………………………………………………………………. ………………………………………………………………………………………………. RECEIVED BY: _________________________________________

Exercise

Your name is Elliot Kumo. As the youth leader in your ward, you have the responsibility of ensuring the garbage in your area are collected by the company known as Matakataka Chafu Garbage Collectors. One day they fail to do that and you decide to call the manager to complain about this and that they should bring the truck the next day to pick up the garbage. Unfortunately, the secretary called Amina Salim picks the call. In a telephone message note pad, write the message Amina will take.

 

Answer

MATAKATAKA CHAFU GARBAGE COLLECTORS TELEPHONE MESSAGE NOTE PADS DATE: 15TH January, 2016 TIME: 9.00 AM/PM TO: Makau Collins – Manager FROM: Elliot Kamau – Youth Leader, Kijiko Ward TELEPHONE: 254-720467987 Telephoned √ Please call Called to see you Will call again Wants to see you Returned your call   MESSAGE: He called to complain about the failure of garbage truck to pick up their garbage today. He is wondering whether the truck could stop tomorrow and pick it up.   RECEIVED BY: Amina Salim SECRETARY

 

• FILLING FORMS
• Filling forms might seem easy to majority of people but this is usually not the case.
• To fill the form as required, you need to consider the points below:
• Go through the whole form before you start filling it in.
• Read the instructions and ensure you understand them.
• Fill one section at a time to avoid confusion.
• Fill all the blanks unless stated for official use only.
• If there is a part

Sample Form

EMBE DODO MIXED SECONDARY SCHOOL           (Email: embdod@yahoo.com, phone: 071666666, Website: www.embedodo.go.ke)                                              ‘ Making future from the present’                                                STUDENT’S ADMISSION FORM INSTRUCTIONS TO STUDENTS 1.       Use black ink only. 2.       Fill all the blanks you are required to. 3.       Complete each section in BLOCK letters. (a)    Student’s Personal Details Student’s Name: ……………………………………………………………………… Date of Birth: ………………………………………………………………………….. Gender:    ………………………………… Religion: ………………………………….. Name and classes of brother(s)/sister(s) in school Sibling’s Name Sibling’s Class   (b)   Parent’s Details Parent/Guardian’s Name: ……………………………………………………………………………….. Profession: ……………………………………………………………. Address: …………………………………………………………… Mobile Number: …………………………………………………. (c)    Academic Details Class in which Admission is sought: …………………………………………………………………….. KCPE Marks: …………………………………………………………………….. Last Term Grade: …………………………………………………………….. (d)   Health Have you been diagnosed with cancer or HIV/AIDS? Yes/No If yes for how long ____________________________________________________________________________________________________________________________________________________________ Do you suffer from any heart disease? Yes/No (e)    Declaration I declare that what I have written here is the true and I am responsible for any eventuality that might result from this. Sign: ­______________________________ Name: ___________________________________________________ Date: ______________________________   (f)     For Official use only Qualified for admission: _________________________ Remarks: ____________________________________________________________________________________________________________________________________________________________ Signature of the officer: _________________________________________

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WRITING FOR FORM TWO

• LETTERS OF APOLOGY
• We all make mistakes from time to time. When that happens, it is worthwhile that the situation be mended early.
• One way to mend the situation is by writing a letter apologizing for the wrong done.
• A letter of apology is written in order to:
• Lay out your mistakes clearly;
• Ask for forgiveness;
• Exhibit regret;
• Provide assurances for change; and
• Allow for building of relationships.
• When writing a letter of apology:
• Begin the letter by saying you are apologizing.
• Admit you were wrong and accept the responsibility.
• Offer a way you can help resolve the situation.
• Reassure the person that you will do your best to prevent the problem from occurring again.
• Tell the person you are looking forward to rebuilding the damaged relationship.
• Apologize again to close the letter.
• Be sincere.

How to Write Apology

STEP	EXPLANATION	EXAMPLE
	·         Say you are sorry	I am writing to apologize for coming late to school.
	·         Clearly state the problem. ·         Explain as much as you can what went wrong.	My brother was recently admitted at the hospital. This morning no one was left at home with my youngest sibling. She was crying and I had to first wait for any of my relatives to come.
	·         Try to solve the problem. ·         Give examples of how you can do this.	To mend this, I promise to come early from tomorrow. I will let my parents know that the next time they leave they should leave someone behind to babysit the child.
	·         Apologize again	Again, I am sorry for reporting late. I hope that we can put this issue behind us. I look forward to rebuilding the relationship.

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WRITING FOR FORM TWO

Exercise

One of the school rules state: “ONLY English and Kiswahili are the official languages to use at school”. The school head of Languages department has caught you speaking in your mother tongue. Write him the letter, apologizing for your action.

Answer

KEMBOI HIGH SCHOOL P.O. BOX 434 – 30300 ELDORET – KENYA 14TH January, 2016 THE HEAD OF DEPARTMENT – LANGUAGES KEMBOI HIGH SCHOOL P.O. BOX 434 – 30300 ELDORET – KENYA Dear Mr. Kipchoge: RE: APOLOGY FOR SPEAKING IN MOTHER TONGUE I am sorry for breaking one of the school rules. I knew that speaking in mother tongue is prohibited at school, when I spoke it. I am deeply sorry for acting as though I am above the rules everyone should follow. It was impolite to both you and the other teachers. I promise to obey all the school rules now that I have learnt that no one is above the school rules. It was inappropriate of me to speak the language not acceptable at school. I know that punishment meted on me is completely deserved. Once again, I am sorry for my stupid behavior. I will from now on speak in the two official languages. I hope our differences have been put behind us and that our relationship remains undamaged. Yours Sincerely, [signature] Kimita Keino FORM 2 STUDENT

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